PRIVACY POLICY

Who we are

Our website address is: (to be added)

The Data Controller for Snowcamp is:
The Church of Jesus Christ of Latter-day Saints in Switzerland, Bern Stake
Snowcamp 2026/27 OK-Team
For data protection inquiries, please contact: info.jae.snowcamp@gmail.com

Event Registration and Personal Data

When registering for the event, personal data such as name, date of birth, gender, stake and ward, email address, languages understood, skiing plans, dietary or other individual requirements, and comments or concerns may be collected. Organizers may also add payment-status and administrative notes for event management.

This data is processed solely for the purpose of organizing and administering the event, including accommodation arrangements, catering arrangements, and essential communication related to the event. Dietary and individual requirements may, in some cases, reveal health-related or religious information. Such data is processed only where necessary for the organization of the event and based on the participant’s explicit consent.

Relevant information may be shared with the event venue for operational purposes.

Personal data will be retained only as long as necessary for event administration and applicable legal obligations.

Purpose of Processing

Personal data is processed solely for the purpose of organizing and administering the event, including:

• Accommodation arrangements
• Catering arrangements
• Event logistics
• Essential communication related to the event

Data is not used for unrelated marketing purposes.

Legal Basis for Processing

Personal data is processed on the following legal bases:

• Performance of a contract or steps prior to entering into a contract
• Compliance with legal obligations
• Legitimate interest in organizing the event
• Explicit consent, where required for special categories of data

Data Sharing

Relevant information may be shared with the event venue for operational purposes. Registration submissions are stored in a private Google Sheet used by authorized members of the Snowcamp OK-Team. The website uses Google Apps Script to transfer registration data to that Sheet and to deliver contact-form messages to the Snowcamp email account.

Data Retention

Personal data will be retained only as long as necessary for event administration and to comply with applicable legal and accounting obligations. Unless otherwise required by law, personal data will be deleted within a reasonable period after the conclusion of the event.

Contact Form

If you use the contact form, we process your name, email address, subject and message so the Snowcamp OK-Team can respond to your inquiry. Contact-form messages are delivered to the Snowcamp email account and are not used for unrelated marketing.

Data Security

Access to participant data is restricted to authorized members of the OK-Team. Appropriate technical and organizational measures are implemented to protect personal data against unauthorized access, alteration, disclosure, or destruction.

Your Rights

Under applicable data protection legislation, you have the right to:

• Access your personal data
• Request correction of inaccurate data
• Request erasure of your personal data
• Request restriction of processing
• Object to processing where applicable
• Request data portability
• Withdraw consent at any time where processing is based on consent

You may exercise your rights by contacting: info.jae.snowcamp@gmail.com

Cookies

The public Snowcamp website does not provide participant accounts or a participant login. The website may include embedded content from third-party websites, such as ski-resort webcams. Those third-party services may set their own cookies or use similar technologies when their content is loaded.

Embedded content from other websites

Articles on this website may include embedded content (e.g., videos, images, articles, etc.). Embedded content from other websites behaves in exactly the same way as if the visitor had visited the other website.

These external websites may collect data about you, use cookies, embed third-party tracking, and monitor your interaction with the embedded content, including tracking your interaction if you have an account and are logged into that website.